- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/month (with free 30-day trial period)
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why use SafetyCulture?
SafetyCulture is a self-learnable, easy-to-use, and free building maintenance software integrated with a mobile app so you can easily prioritize maintenance needs, predict potential problems, and prevent avoidable costs whenever possible. Enabling you to rise from the challenges of building maintenance and management, SafetyCulture helps you implement your maintenance plan effectively so you can save time for other important things while keeping you in control of day-to-day operations.
Features:
- Conduct building inspections and maintenance tasks more efficiently using smart, digital checklists, templates, and forms
- Maximize the geo-tagging feature to monitor remote workers, contractors, building inspectors, and other field workers
- Automate your organization’s workflows in assigning actions such as scheduling inspections and maintenance activities; generating and sharing reports; and completing tasks
- Capture maintenance issues in real-time by letting your workers use the powerful SafetyCulture building maintenance app on their mobile devices and provide media such as photos and videos as evidence
- Solve issues on the worksite, processes, and tasks quicker through fast and intuitive reporting that is key to gaining insights about your organization’s maintenance and inspection performance
- Store and automatically organize all building maintenance reports in a secure cloud storage for future reference
- Turn data captured from inspections and maintenance checks into actionable insights for process improvement and quality assurance
- Send reminders to keep everyone informed, trained, and guided on the protocols, building maintenance guidelines, and safety protocols via Heads Up
- Integrate other Business Intelligence (BI) tools such as Tableau and PowerBI to access all safety data, worker information, and your overall building maintenance management insights in one place
Why use Maxpanda?
Maxpanda is a simple yet effective Computerized Maintenance Management System (CMMS) that building maintenance managers and workers can use to monitor planned maintenance with ease. Coordinate with staff, vendors, and customers using Maxpanda.
Features:
- QR codes for submitting work order requests
- Asset management via an integrated resource library
- Billing and invoicing
- Contract management
- Mobile and tablet compatibility
- Free Version: None
- Pricing: Starts at $99/month (with a 7-day free trial)
- Platforms supported: Web, iOS, and Android
Why use Maintenance Connection?
Maintenance Connection can help building maintenance managers reduce the number of emergency work orders and increase equipment lifespan with its preventive maintenance module. Streamline both maintenance and inventory expenses using this software.
Features:
- Equipment, fixed asset, and inspection management
- Mobile functionality and offline data sync
- Barcode and QR scanning
- Comprehensive integrations
- Automated notifications
- Free Version: None
- Pricing: Starts at $199/month (with free trial)
- Platforms supported: Web, iOS, and Android
Why use eMaint CMMS?
eMaint CMMS allows maintenance professionals to streamline workflows, work order management, and project automation. Using the eMaint dashboard, be able to efficiently plan, schedule, and assign maintenance tasks and have a greater control over your overall processes.
Features:
- Work order assignment
- Scheduling calendar
- Available option to include the Fluke Mobile app solution to the eMaint CMMS license
- Flexible and configurable interface
- Powerful asset reliability platform
- Free Version: None
- Pricing: Starts at $69/user/month for a 3-user package (with free trial for the Professional and Enterprise packages)
- Platforms supported: Web, iOS, and Android
Why use BigChange?
Using BigChange, building maintenance companies from various field service sectors are able to handle scheduled work and respond to urgent appointments in a timely manner. Based on real-time data, job directions, workflows, and digital risk assessments, organizations can efficiently allocate tasks, provide live job progress, and handle emergency repairs.
Features:
- Activity tracking and dashboard
- Automated scheduling
- Availability, booking, and calendar management
- Alerts/escalation
- Barcode/ticket scanning
- Free Version: None
- Pricing: £69.95 or ~$88 USD/office or mobile user/month
- Platforms supported: Web, iOS, and Android
Why use Commusoft?
Commusoft is used to help in handling building maintenance tasks for both commercial and residential companies. This platform allows users to track customer history, complete work orders while on site, send jobs straight to technician phones, and improve daily operations.
Features:
- Activity tracking
- Billing and invoicing
- Appointment scheduling and calendar management
- Centralized customer records management
- Seamless tool integration
- Free Version: None
- Pricing: $59/month/license for a minimum of 2 licenses (with a 14-day free trial)
- Platforms supported: Web, iOS, and Android
Why use Corrigo?
Corrigo is great for both high-volume work order management and large-scale vendor management. Building maintenance workers, supervisors, and managers also appreciate its tracking capabilities, such as those for Certificates of Insurance (COIs), warranties, and budgets.
Features:
- Location-based check-ins
- Work order automation and management
- Real-time insights and dashboards
- Easy-to-use customer portal
- Interoperable platform
- Free Version: None
- Pricing: Details unavailable
- Platforms supported: Web, iOS, and Android
Why use Ultimo?
Mainly used as a facility management software, Ultimo also has the capabilities and features to cater building maintenance tasks. This platform also lets users simplify how businesses demonstrate compliance with legislation and quality standards.
Features:
- Asset management and long-term asset planning
- Up-to-date mobile reports
- Periodical maintenance
- Contract management and evaluation
- Ultimo Configuration Tool for your unique business processes
- Free Version: None
- Pricing: €29 or ~$31 USD/month/full user
- Platforms supported: Web, iOS, and Android
Why use SHEQSY?
SHEQSY by SafetyCulture is a free building maintenance tracking software mainly used to monitor lone workers dispatched out in the field to perform tasks such as work orders. As a safety-focused solution, SHEQSY aims to improve an organization’s compliance with lone worker legislation while maintaining the quality of its building maintenance operations.
Features:
- Location tracking
- Activity countdown timers to generate real-time alerts based on worker activity
- Automated check-ins and quick duress alarm activation
- Management dashboard for reports, historical information, and escalation processes
- 24/7, A1-graded monitoring center
- Seamless mobile functionality for iOS and Android smartphones
- Calendars and scheduling platforms integration
- Free Version: Available
- Pricing: Premium plan $10/month (30-day free trial for unlimited users)
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why use Fixd?
As a cloud-based, straightforward CMMS, Fixd offers comprehensive and intuitive tools for managing and executing preventive and reactive maintenance. Also built for asset and work order management, this free building maintenance app helps field technicians and other workers get more tasks done efficiently.
Features:
- Asset movement tracking and work order management
- Bulk work order creation
- Reporting, comments, requests, and quick task approvals
- Auto-populated timesheets
- Alerts
- Free Version: Available
- Pricing: Starts at $29/month for the Small Business package (with free trial)
- Platforms supported: Web, iOS, and Android
What is a Building Maintenance Software?
A building maintenance software is a digital tool used by building managers, landlords, and maintenance supervisors to monitor maintenance tasks and manage maintenance personnel. It is also used as a building inspection software to ensure safe and smooth daily building operations through scheduled inspections, cloud-based reports, and automated workflows.
Importance
One of the main goals of conducting regular building maintenance is to prevent or at least minimize any downtime caused by the building not functioning as it should. Likewise, maintenance work aims to increase building uptime and efficiency. So, monitoring maintenance tasks and managing your team need not add up to your operational problems every day.
You can remain in control without being overwhelmed by using a building maintenance software. Get eyes and ears on the ground at all times and turn your data into actionable steps toward a proactive culture of building maintenance. Here are the top benefits of using a reliable building maintenance management software:
Maximize ease and mobility while reducing costs
Convert your preferred paperwork into digital formats, customize pre-made building maintenance checklists, or create your own smart checklists using a template builder. A building maintenance app makes routine preventive maintenance checks trouble-free so you can do them consistently and on schedule, even while offline. Through the help of such a mobile solution, be able to reduce costly repairs, extend asset lifespan, and increase operational efficiency.
Make wise decisions with your team faster
Anticipate potential upkeep problems and mitigate them before they worsen. An effective building maintenance software must have a built-in chat feature that allows your team to work together seamlessly and come up with solutions to building maintenance issues at the onset. You can assign and receive corrective actions, work orders, or ad hoc tasks with a priority level, due date, and photos both on web and mobile. As a result, you can improve building maintenance procedures, drive accountability, and build a safety culture in your organization.
Know what’s up even when you’re out
See what’s happening in your building and across your sites wherever you are. With a building maintenance software’s analytics feature, you get a bird’s eye view of the frequency and performance of inspections conducted, the status of corrective actions assigned, and the trend of recurring problems over time. Out of the auto-generated reports you receive in real-time, you can easily identify areas of improvement in building operations, fill in training gaps, and equip your team with the right tools to do their work more efficiently.
Features
Top building maintenance software programs must have these features:
- Smart Forms – Create unlimited smart forms and convert your existing paper checklists to digital forms.
- Inspections – Complete inspections from anywhere, at any time with a building maintenance app.
- Fast Reporting – Detailed inspection reports and insights help problems get solved quicker.
- Insights & Analytics – Turn your data into actionable insights.
- Integrations – Connect your building maintenance software solution to business software systems such as Tableau, Sharepoint, and more.
- Workflow Automation – Automate the boring stuff—from scheduling inspection to sharing reports.
How to Pick the Best Building Maintenance Software
For a quick overview of which building maintenance software is best suited for your needs, here’s a roundup of our best 10:
- Best Overall: SafetyCulture
- Best for Educational Institutions: Maxpanda
- Best for Manufacturing Facilities: Maintenance Connection
- Best for Multi-site Maintenance Operations: eMaint CMMS
- Best for Businesses of Any Size: BigChange
- Best for Small Businesses in the Field Service Industry: Commusoft
- Best for Real Estate Businesses: Corrigo
- Best for SMBs and Enterprises: Ultimo
- Best for Lone Worker Safety: SHEQSY by SafetyCulture
- Best for SMBs: Fixd
You may also use this table for the comparison of free version availability, pricing of paid plan, and mobile app capability:
| Building Maintenance Software | Free Version | Paid Plan | Mobile App |
| SafetyCulture | Yes | $19/month/10 users | Yes |
| Maxpanda | None | Starts at $99/month | Yes |
| Maintenance Connection | None | Starts at $199/month | Yes |
| eMaint CMMS | None | Starts at $69/user/month* | Yes |
| BigChange | None | £69.95 (~$88 USD)/office or mobile user/month | Yes |
| Commusoft | None | $59/month/license** | Yes |
| Corrigo | None | Details unavailable | Yes |
| Ultimo | None | €29 ($31 USD)/month/full user | Yes |
| SHEQSY by SafetyCulture | Yes | $6.95/month/unli users | Yes |
| Fixd | Yes | Starts at $29/month | Yes |
* for a 3-user package
** for a minimum of 2 licenses
Check out these ready-to-use building maintenance, repair, and inspection checklist templates you can download and customize using SafetyCulture:
Patricia Guevara