- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/month (with free 30-day trial period)
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why use SafetyCulture?
SafetyCulture is considered to be a top provider of inspection management software because of its ability to automate workflows, capture consistent data, and facilitate substantial collaboration across teams. Consistently awarded by reputable review platforms, this app has been proven to improve the operations of numerous companies, both big and small, just by utilizing this practical inspection system.
Features:
- Create dynamic and customizable checklists for organizing inspections.
- Document the inspection process with photos and videos and capture results in centralized data storage.
- Understand results from data gathered through analytics and make the necessary steps for maintenance or correction.
- Schedule tasks for various teams using notifications and alerts.
- Simplify workflows and communications so employees can efficiently complete tasks.
Why use Field Eagle?
This Toronto-based tech company is well-known for providing safety audit systems for various industries in Canada and all over the world. Their comprehensive suite of applications helps managers supervise inspections from the comfort of their desktop or mobile device.
Features:
- Digital inspection forms and lists
- Geo-tagging capabilities
- Inspector dashboard and performance reports
- Free Version: None
- Pricing: Available upon request (Free trial available)
- Platforms supported: Web, iOS, Android
Why use ReachOut?
With over a thousand customers worldwide and an almost perfect customer rating, Fingent’s ReachOut inspection management app ensures total visibility so that the teams are always on top of inspections, results evaluations, and corrective actions.
Features:
- Reusable smart forms with a simple interface
- Mobile inspection with offline capabilities
- Smart scheduler with a drag-and-drop editor
- Free Version: None
- Pricing: Starts at $12 per user per month, minimum of 3 users (with a 7-day free trial)
- Platforms supported: Web, iOS, Android
Why use AuditUtopia by ACE?
AuditUtopia is a system created by ACE Inspections that specifically streamlines organizational processes in terms of inspections. Many companies go for this because document sharing, compliance reporting, and other quality control tasks can be accomplished remotely.
Features:
- Remote and on-site inspection
- Scribe note tracking
- Alerts and notifications
- Free Version: None
- Pricing: Available upon request (with free trial)
- Platforms supported: Web, iOS, Android
Why use Canalix?
Canalix is a London-based solutions company that helps organizations effectively improve their operations through configurable data, workflow automation, and AI optimization. What makes them extra special is that they have a multi-stage self-inspection software made specifically for regulators, which companies can also review so they can be at their best when audits begin.
Features:
- Unified self-service center (inspection checklist, data submission, gathering, etc.)
- Configurable inspection system
- Assistance for cloud transitions
- Free Version: Yes
- Pricing: Available upon request (with free trial)
- Platforms supported: Web
Why use CDPims?
The Custom Data Processing, Inc. (CDPInc) application specifically supports the public healthcare industry, including clinics and environmental health services. Many in the food industry opt to use their inspection management software like Farm Market Direct for farmers and Data Direct for warehouse workers.
Features:
- Data gathering and analytics
- Electronic health records
- Integrated mapping
- Free Version: None
- Pricing: Not available
- Platforms supported: Web, iOS, Android
Why use Enablon?
Headquartered in the Netherlands, Wolters Kluwer is a provider of a wide array of software solutions across industries. Their inspection management software, Enablon, is lauded by many because of its consistent approach to recording data and storing valuable information.
Features:
- Inspection checklists with user guidelines
- Sophisticated data analysis
- Quick launch of action plans and follow-ups
- Free Version: None
- Pricing: Available upon request
- Platforms supported: Web, iOS, Android
Why use Oracle?
Another famed provider of hardware and software solutions, Oracle is gradually making a name in the realm of real estate inspections as well as permits and licensing management with several government offices across the United States making use of its applications.
Features:
- Inspection checklists
- Flexible scheduling
- Navigation instructions on mobile
- Free Version: Details not provided
- Pricing: Available upon request
- Platforms supported: Web, iOS, Android
Why use Gruntify?
Established in 2015, this platform has already garnered multiple awards for its numerous IT solutions. Their inspection management software is another easy-to-use digital tool that collects real-time data and digitizes field operations with simple yet smart mobile forms.
Features:
- Builds customized forms
- Media capture with annotations and signatures
- Real-time analytics with offline capabilities
- Free Version: None
- Pricing: Starts at $29 per seat per month (with a 14-day free trial)
- Platforms supported: Web, iOS, Android
Why use Inspection Manager?
This tool makes real estate inspection and reporting tasks much easier with built-in checklists and easy-to-publish reports that can be conveniently compared with your last inspection data or sent to colleagues and clients.
Features:
- 360-degree virtual inspection
- Dashboard syncing for quick issue resolutions
- Integrations with other apps
- Free Version: None
- Pricing: Starts at $181.95 per month (with a 30-day free trial)
- Platforms supported: Web, iOS, Android
What is an Inspection Management Software?
Inspection management software is a digital tool that streamlines the inspection processes of any organization. From scheduling maintenance works to generating the analytics required for a report, this application ensures accuracy and efficiency so companies can save time, money, and other valuable resources.
Importance
Inspection management is an integral part of any operation because this ensures quality control, eliminates waste and inefficient practices, and guarantees compliance with regulations. Anyone who has worked in this field knows that it is incredibly challenging. Web-based inspection management software makes the job easier and more efficient. Here are the specifics:
- Streamlines processes – Defining, scheduling, and tracking inspections are made faster and easier with web-based applications.
- Captures data quickly – Manual data entry is not just labor-intensive. It can also create a lot of errors. Thanks to IoT, managers can see and measure accurate information in real time.
- Increases workforce safety – By installing cameras and drones linked to computer systems, employees do not have to be on-site during routine checks, keeping them out of harm’s way.
- Provides better clarity – Managers across industries agree that checklist templates standardize inspection reporting, and computed analytics make their lives easier. The software allows them to see the bigger picture and the small details so they can plan for the next steps.
- Monitors results for compliance – Digitized data is more accurate. The company may also share this with internal auditors and regulatory bodies so they can rate the company’s adherence to the rules and make the necessary recommendations.
Key Features
Finding a good application can be tiresome if you aren’t sure what to look for, especially now when there are over hundreds offered online. But if you’re ready to transform your organization by using inspection management software, check out the must-have features listed below:
- Standardized inspection templates
- Digitized data entry
- Real-time tracking
- Inspection scheduling
- Comprehensive reporting and analytics
- Automated corrective actions
- Desktop and mobile-friendly
Choosing the Right Software
Get to know the top-performing mobile and web-based inspection management software with this quick guide. Again, here are the ten best in the industry today:
| Inspection Management Software | Free Version | Paid Plan | Mobile App |
| SafetyCulture | Yes | $24/user/month* | Yes |
| Field Eagle | No | Available upon request | Yes |
| ReachOut | No | $12/user/month | Yes |
| AuditUtopia | No | Available upon request | Yes |
| Canalix | Yes | Available upon request | No |
| CDPims | No | Details not provided | Yes |
| Enablon by Wolters Kluwer | No | Available upon request | Yes |
| Oracle | Details not provided | Available upon request | Yes |
| Gruntify | No | $29/seat/month | Yes |
| InspectionManager | No | $181.95/month | Yes |
* billed annually
Eunice Arcilla Caburao