- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/month (with a free 30-day trial period)
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why use SafetyCulture?
SafetyCulture is a digital solutions provider that ensures the physical safety of a company’s stakeholders and, more importantly, their personal information. Many users rank this GDPR compliance software high in data governance and management, setting up access controls, managing consent forms, and dealing with data breaches, just to name a few. With its comprehensive suite of features, organizations can rest easy regarding compliance with the mandatory EU regulation.
Features:
- Customize consent forms, audit current data security efforts, and check privacy impact assessments with relevant GDPR compliance checklists from the Public Library.
- Compile and manage collected information in a centralized data repository with access and permission controls.
- Schedule periodic reviews to ascertain the accuracy of the information, prevent data breaches, and ensure compliance with regulations.
- Generate data governance reports with insights available in different formats for easy sharing.
- Provide GDPR-related training for employees to make sure everyone is completely informed about regulations and up to date with current best practices.
Why use TrustArc?
Backed by decades of expertise in data privacy, governance, and security, the TrustArc platform simplifies and automates data collection and management so companies can navigate the complexities of GDPR, benefit from it, and protect their stakeholders’ sensitive information at the same time.
Features:
- Privacy workflow management
- Compliance review
- Risk assessment and audit trail
- Free Version: None
- Pricing: Available upon request (with a 14-day free trial)
- Platforms supported: Web
Why use OneTrust?
Considered one of the best data security tools, OneTrust helps companies protect their stakeholders’ privacy, ensure compliance, and manage possible breaches in a single interface. This solution is apt for first-timers as it provides a readiness assessment based on the principles of GDPR, allowing companies to develop plans to integrate data protection into their business practices.
Features:
- Automated data mapping and discovery
- Third-party risk management
- Breach response and incident management
- Free Version: None
- Pricing: Customized quote, depending on features included (with a 14-day free trial)
- Platforms supported: Web, Desktop, iOS, Android
Why use Crownpeak?
This consent management platform (CMP) enables organizations to comply with GDPR and similar privacy laws in other countries, as it simplifies data management workflows, gives full visibility into third-party suppliers, and ensures compliance through best practices.
Features:
- Universal consent platform, available in 55 languages
- Automatic notification
- Ánalytics and testing
- Free Version: None
- Pricing: Starts at $83 per month (with a 14-day free trial)
- Platforms supported: Web
Why use HIPAA One?
HIPAA One, recently merged with Intraprise Health, helps healthcare organizations tackle security risks, protect their patient’s data, and ensure compliance with HIPAA regulations through its comprehensive suite of features. The platform addresses many GDPR recommendations on controls, making this a viable compliance software for hospitals or clinics that might serve EU residents.
Features:
- Centralized repository
- Breach notification
- Security risk analysis
- Free Version: None
- Pricing: Available upon registration
- Platforms supported: Web, Desktop
Why use Perimeter 81?
Complete with numerous features to safeguard your business, this cybersecurity tool ensures that companies abide by GDPR, HIPAA, and similar privacy laws by enabling on-site and remote users to safely and securely access their networks.
Features:
- Centralized data stores with access controls
- Activity tracking
- Integration with third-party tools for data discovery
- Free Version: None
- Pricing: Starts at $8 per user per month, plus an additional $40 per gateway (billed annually)
- Platforms supported: Web, Desktop, iOS, Android
Why use Risk Cloud?
Primarily a governance, risk management, and compliance (GRC) platform, LogicGate’s Risk Cloud platform ensures that companies meet the criteria of GDPR by building processes that identify, assess, and report possible cyber-security risks.
Features:
- Risk management
- Compliance evaluation
- Cyber risk support and training
- Free Version: None
- Pricing: Customized quote available upon request
- Platforms supported: Web
What is GDPR Compliance Software?
General Data Protection Regulation or GDPR compliance software is a digital tool that helps organizations improve their privacy practices and secure their stakeholders’ personal information. Consequently, it ensures compliance with the strict laws mandated by the European Union (EU). This solution is advantageous for companies that do business in the EU, with any of their member countries, or with their citizens.
Benefits
Some companies justify their lack of GDPR compliance software because they don’t serve anyone in the European Union. But because we now live in a global village interconnected by technology with an extensive reach, your business might need this soon. Besides, following the gold standard for consumer information protection is advantageous for your company in many ways.
- Ensured compliance with GDPR – The EU strictly enforces this law since its establishment in 2018. Fines are considerably high, with the maximum set at €20 million (over USD 21 million) or 4% of the company’s annual income, whichever is higher. The EU has already penalized nearly 2,000 organizations, dozens of which are well-known tech companies. Using this platform prevents your business from becoming part of that statistic.
- Bolstered cyber-defense capabilities – Even discounting GDPR fines, data breaches are expensive. Some are caused by outright cyber attacks, amounting to trillions of dollars annually. But operational changes can also result in this problem, like the digital disruption during the COVID-19 pandemic. Digital solutions allow companies to prevent, detect and resolve any data privacy problems, saving your company a lot of money.
- Better understanding of data – Digitized data is easier to organize, catalog, and analyze. This is crucial for two reasons. First, the software provides businesses with relevant and accurate information for better decision-making. Second, and more importantly, it assures privacy by limiting the data consented to by the end users.
- Improved reputation – Since GDPR is the gold standard, companies that integrate the system into their operations can be certain of their cybersecurity. People trust and are loyal to brands that can assure their privacy.
- Increased business opportunities – It’s simple: customer trust and loyalty increase your company’s revenues. But aside from that, your business becomes the first option of other potential partners worldwide when you strictly adhere to data privacy laws.
Key Features
No company can afford to be ignorant about data security and privacy laws nowadays. And if you want to be guided by best practices, GDPR compliance software is a must-have whether you work with EU citizens or not. Here are some of the features you should look for when shopping for this digital solution:
- Centralized repository with access controls
- Centralized dashboard
- Data governance
- Consent management
- Real-time data tracking
- Incident management
- Alerts and notifications
- Report generation with audit trail
- Data portability
Selecting the Right GDPR Compliance Software
If you’re ready to integrate this application into your current system or upgrade it to measure up to current EU regulations, here’s a summary of the top picks detailed above:
| GDPR Compliance Software | Free Version | Paid Plan | Mobile App |
| SafetyCulture | Yes | $24/user/month* | Yes |
| TrustArc | No | Available upon request | No |
| OneTrust | No | Custom quote | Yes |
| Crownpeak | No | $83/month | No |
| HIPAA One | No | Available upon registration | No |
| Perimeter 81 | No | $8/user/month (plus $40 per gateway)* |
Yes |
| Risk Cloud | No | Custom quote | No |
* billed annually
Eunice Arcilla Caburao