- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/month (with free 30-day trial period)
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why Use SafetyCulture?
SafetyCulture (formerly iAuditor) is an all-around compliance software that aims to improve accountability, compliance rates, and task monitoring within an organization through the help of checklists. With SafetyCulture’s cloud-based platform, you can track your organization’s compliance and tasks and store everything in the cloud, centralizing all operations in one place. Centralizing all your documents also streamlines your operations, allotting more time for you and your organization to focus on more important things. For compliance with international standards, you can also use SafetyCulture’s Public Library to find checklist templates for them. This app is best used by compliance managers in all industries.
Features:
- Use web and mobile clients available
- Automate workflows by adding logic to checklists
- Integrate with business software systems such as Tableau, Sharepoint, and more
- Convert existing Word, Excel, and PDF checklists
- Raise problems with compliance or operations by reporting Issues, assigning Actions, or sending a Heads Up to your entire organization
- Create and scan QR codes for faster reporting
- Use sensors and geotagging to monitor compliance and to conduct inspections on-the-go
- Provide bite-sized and engaging compliance training
Why Use PowerDMS?
PowerDMS is a compliance software that focuses on promoting safety in different industries but also caters to those in the fields of healthcare, public sector, fire safety, corporate, and law enforcement. PowerDMS aims to empower employees by helping managers with recruitment and training staff on the proper policies to follow and comply with. PowerDMS also works with different accreditation bodies to help clients with standards compliance. This app is best for those who want a policy management system with their compliance monitoring system.
Features:
- 24/7 customer support
- In-house training for managers to use the software
- Dedicated onboarding specialist can be called on for help
- Free Version: None
- Pricing: Dependent on organization’s needs
- Platforms supported: Web, iOS, and Android
Why Use Intellect?
Intellect is a quality management software for those in jobs related to medicine, laboratory work, and manufacturing. As a compliance software, Intellect has built-in guides for helping managers achieve Food and Drug Administration (FDA), International Organization for Standardization (ISO), and other regulatory standards through their audit management and risk management systems. This software can also be used by quality managers to assure the quality of their products and services based on their organization’s internal standards. Intellect is best used by those who want to manage compliance and quality together.
Features:
- Ability to automate corrective and preventive actions
- Centralized document management system
- Built-in validation system that can be automated as needed
- Free Version: None
- Pricing: Dependent on organization’s needs, but the demo is free
- Platforms supported: Web, iOS, and Android
Why Use Libryo?
Libryo is a compliance software that aims to help companies learn more and comply with local government-mandated Environment, Health & Safety (EHS) regulations. Libryo works as a hub of regulations to comply with in regards to EHS, as well as providing guidance, training, and ideas on how to keep up with them. This app is best for legal professionals or those who struggle with keeping up with legal matters.
Features:
- Legal aid from a specialist available upon request
- Built-in translations
- Cloud-based
- API integration
- Free Version: None
- Pricing: Dependent on organization’s needs
- Platforms supported: Web
Why Use Ziflow?
Ziflow is an online collaboration and proofing platform for marketers and other creatives in the business field. Additionally, Ziflow also works as a compliance software as it helps creatives comply with the standards set by their employers and companies. Both creatives and non-creatives can use this platform to provide feedback on different outputs as well as allow people to work together to achieve the standard they are aiming for.
Features:
- Ability to annotate and comment on media files to ensure compliance
- Easily trackable history of comments and revisions on a project
- Integration with Adobe Creative Cloud, Dropbox, Google Drive, Jira, Trello, and more
- Free Version: Free for personal but limited use
- Pricing: The paid version for team use starts at $40 a month
- Platforms supported: Web, iOS, and Android
Why Use Netwrix?
Netwrix Auditor is a compliance software for Information Technology (IT) operations and security teams in different industries to stay compliant with data safety standards worldwide. This compliance management software provides guides on how to stay compliant with different international standards such as ISO, Payment Card Industry (PCI), Criminal Justice Information Services (CJIS), and General Data Protection Regulation (GDPR). Netwrix is best for companies that want to improve their cybersecurity.
Features:
- Comprehensive dashboards to view analytics and current statuses of different systems
- Integration with different IT services such as Active Directory, Sharepoint, Windows Server, Oracle Database, and VMWare
- Customizable alerts to notify you of important and critical changes
- Free Version: Yes, free community edition
- Pricing: The paid version is dependent on the organization’s needs (with a 20-day free trial)
- Platforms supported: Web and Windows
Why Use iGrafx?
iGrafx is a business transformation platform that aims to improve both business processes and productivity, as well as customer satisfaction. iGrafx also works as a compliance software, specifically with a company’s internal standards and their local legal risk management guidelines. Some standards iGrafx can help assure compliance with are Sarbanes-Oxley (SOX), Health Insurance Portability and Accountability Act (HIPAA), PCI, ISO, and GDPR.
Features:
- Compliance with international healthcare and environmental standards
- Visual process maps to help you visualize the documentation process to follow for compliance
- Workflow automation
- Journey maps to help visualize a customer’s journey and experience with the company
- Free Version: None
- Pricing: Dependent on the organization's needs (with a 30-day free trial)
- Platforms supported: Web and Windows
Why Use HIPAA One?
HIPAA One, an Intraprise Health Solution, is a compliance software specifically designed to ensure compliance with the US’s HIPAA. Not only is this a HIPAA compliance software, but HIPAA One can also help you achieve Health Information Trust Alliance (HITRUST) certification, as well as manage your cyber and physical risks. This app is best used in the healthcare industry.
Features:
- Real-time reporting of issues
- Workflow automation
- Training for HIPAA compliance
- Built-in medical device security
- Free Version: None
- Pricing: Dependent on the organization’s needs
- Platforms supported: Web and Windows
Why Use Apptega?
Apptega is an IT compliance software that aims to simplify cybersecurity management as a whole. This software can help you achieve compliance with different cybersecurity frameworks and standards such as ISO; California Consumer Privacy Act (CCPA); Systems and Organizations Controls 2 (SOC 2); PCI; 23 New York Codes, Rules and Regulations (NYCRR) Part 500; and GDPR by performing effective audits and improving collaboration among employees to better address issues. Apptega is best for enterprises that want to improve their cybersecurity.
Features:
- Kanban board view available to visualize the order of tasks
- Ability to assign tasks to specific team members
- Assessment manager and templates to help measure performance quality and compliance
- Integration with Jira, Office 365, Zapier, Qualys, and more
- Free Version: None
- Pricing: Dependent on the organization’s needs (with free trial)
- Platforms supported: Web
What is a Compliance Software?
A compliance software is a form of technology used by companies to build a healthy work culture where people have a better sense of responsibility for their tasks and the company’s compliance goals. Companies from different industries need to keep watch on many tasks to achieve or maintain regulatory compliance. Deficiency in internal supervision can expose a company to a high risk of non-compliance, which can result in costly penalties and fines.
An Easier Way for Your Team to Manage Compliance Issues
Compliance refers to adhering to legal obligations to protect the health, safety, and welfare of others. Often, compliance is also important to help protect the environment.
Fully achieving compliance is no easy task because it entails a lot of time and effort—often requiring the breakdown and assessment of relevant business processes and operations. Companies found non-compliant suffer through costly fines that could add up to millions of dollars, criminal charges, or even business closure. Meanwhile, companies that treat compliance as a long-term goal can take advantage of benefits such as the following:
- Business growth – As you comply with legal obligations, you raise your company’s operations quality to a higher level and achieve corporate compliance, which then opens up more opportunities for your business.
- Reduced legal problems – Compliance saves your company from costly legal ramifications such as fines, penalties, lawsuits, work stoppages, and even business closure.
- Improved operations and safety – Many regulations involving industry standards, like Hazard Analysis Critical Control Point (HACCP) and Good Manufacturing Practices (GMP), help businesses build a strong safety and quality culture. Establishing best practices when you comply with regulations allows you to strengthen and safeguard your company’s overall operations.
- Better public relations – As you meet legal obligations, you also put your business in a better position in the public eye. You raise your company’s authority and increase your positive exposure to your target audience.
- Higher employee retention – Some mandatory regulations deal with protecting employees and their working environment. The more your team feels they are working in a fair, professional, and safe environment, the more likely they will stay and do their best work.
With the help of legal compliance software, compliance auditing software, compliance audit tools, and other variations of compliance software—it is easier to achieve these benefits and prevent legal issues from disrupting business operations.
Give Your Compliance Program the Edge It Needs
A compliance management software is a digital solution used by many businesses to effectively monitor the performance of compliance tasks and to reduce the risk of costly and non-compliant processes. Acquiring compliance management software enables your business to maximize the following advantages:
1. Easily track the completion of compliance tasks.
With compliance management software, compliance officers can finally focus better and become more diligent in developing high-value strategies, rather than tirelessly following up on assigned compliance tasks.
Through an automated workflow for completion of compliance tasks, actions can be assigned quicker, even while an audit is ongoing. The action can be assigned to another user with a priority level and due date, and they will be notified in real-time via email, text (SMS), or push notification. The assignee can then address the situation immediately, and compliance officers will be notified once this action has been completed.
With this strategy, everyone will be held more accountable as performance metrics are reinforced to the assignee, while management will have improved capability to act against non-compliance in real-time.
2. Empower staff in reporting compliance issues.
A compliance management software allows anyone to conduct on-the-spot inspections and report compliance issues with their own mobile devices. This capability can help compliance officers to encourage employees to be more involved in their compliance program and report compliance issues while they’re still actionable.
3. Streamline your regulatory compliance documentation process.
Poor documentation is a major cause of non-compliance and all auditors know that this can lead to costly and stressful consequences.
With compliance software, you can say goodbye to the days of manual re-entry of data and opening up piles of binders just to locate a file. This technology solution can streamline compliance auditing, wherein comprehensive reports are auto-generated after an audit. Records will also be backed up in the cloud and emailed in seconds, instead of generating longer paper trails due to the constant printing and filing of documents. With safe and secure cloud storage, you can easily build a reliable digital compliance registry, where it’s easier to retrieve old records and present them whenever needed.
4. Leverage improved data quality to develop your decision-making process.
More comprehensive reports mean you will have a large amount of data in your hands. For compliance managers, this is an asset that must be taken care of and maximized. A compliance management SaaS software can help organize a large amount of data and present it to you on an analytics dashboard. Easily identify gaps in your compliance program and devise plans on how to fill them.
To top that, compliance software can also be integrated with other business systems (such as Jira, Tableau, Power BI, and SharePoint), which allows compliance data managers to conveniently push data between systems, rather than going through the hassle of manually organizing data into Excel sheets.
Your company can leverage this improved data quality and develop more strategic decisions that will improve your compliance program for the long term.
5. Significantly reduce risks of non-compliance with a safer working environment.
When you are able to implement a compliance program that encourages accountability, saves time, and improves data quality for better decision-making, you can foster a working environment that is safer and reduce non-compliance. This type of risk assessment can also result in better compliance audit performance, improved relationships with authorities, increased employee morale, and improved quality of products or services.
Roselin Manawis